HOA Management Services for Colorado Communities
Every association is different. A 40-unit townhome community, a condo building and a large single-family neighborhood each need something a little different from their manager. We build our services around your community's governing documents, budget and goals.
Full-service HOA management
Full-service management means your board has a professional partner handling the daily operations of the association, at the board's direction. The board sets policy and makes decisions; we carry them out and keep everyone informed.
What's included
- An association manager who knows your community, your documents and your board
- Regular property visits to see conditions firsthand and spot issues early
- Owner communication by phone, email, mailed notices and your community website
- An online homeowner portal where owners can view documents, pay, submit requests and, in some communities, register vehicles
- A community website to share news, documents and contact information
- Phones answered by real people during business hours, plus a 24/7 emergency line for after-hours emergencies
- Records management and organized document storage
Low portfolios, real attention
Our managers carry smaller portfolios so they have time to return calls, walk your property and prepare for your meetings. When your board asks a question, you shouldn't have to wait a week for an answer.
Financial and accounting services
Money is where trust is built or lost. We provide professional accounting, and our goal is financial reporting your board can read, understand and rely on.
Budgets and reserves
- Help preparing the annual operating budget for board review and adoption
- Reserve planning support, including coordinating reserve studies with qualified professionals
- Tracking reserve balances and planned projects so the board can plan ahead and reduce the chance of special assessments
Assessments and collections
- Billing and processing of owner assessments
- Online payment options for owners, plus mailed-check processing
- Delinquency follow-up that follows Colorado law and your association's adopted collection policy, including the payment-plan and notice requirements added in recent years
Financial reporting
- Monthly financial statements for the board
- Accounts payable: vendor invoices are received electronically and paid with board-approved controls
- Year-end support for the association's tax return and any audit or review the board orders
Maintenance and vendor management
Common-area upkeep is the part of HOA life owners see every day: landscaping, snow removal, lighting, fencing, paving and more. We help your board keep it on schedule and on budget.
How we manage maintenance
- Routine property inspections to identify needed repairs
- A clear maintenance request process: owners submit requests through the portal, the manager reviews whether it's an association responsibility, and work is assigned to the right vendor
- Coordination of seasonal work, such as irrigation start-up and winterization, and snow removal under the association's contract
- After-hours emergency response through our 24/7 line, 720-259-8019
Vendors, bids and contracts
- Gathering competitive bids for board review
- Checking that vendors carry the insurance your association requires
- Managing contracts and following up until the work is done
- Larger projects, such as roofing, paving or painting, planned with the board and tied back to your reserve plan
Compliance, violations and architectural review
Rules only work if they're applied fairly and consistently. We help your board enforce the governing documents in a way that's documented, respectful and in line with Colorado law.
Covenant compliance and violations
- Community inspections to identify covenant issues
- Courtesy notices and violation letters that follow your association's enforcement policy
- Notice-and-cure steps required by Colorado law before fines are imposed, and accurate tracking of each case
- Hearings scheduled and documented when an owner requests one
Architectural review (ARC)
- Organized intake of owner requests for exterior changes such as fences, paint colors, patios and landscaping
- Routing requests to the committee or board and tracking deadlines
- Written decisions sent to owners
- Help keeping design guidelines current with state law, including Colorado's water-wise landscaping protections for detached single-family homes
Staying current with Colorado HOA law
Colorado has changed its HOA laws several times since 2022, covering fines, collections, towing, landscaping, home businesses and more. We keep boards informed about changes that affect day-to-day operations and recommend involving the association's attorney when legal advice is needed. Read our plain-English summary: Colorado HOA Law Changes: 10 Questions Answered .
Board and meeting support
Good meetings lead to good decisions. We help your board run meetings that are organized, open and productive.
Meetings and elections
- Agendas and meeting notices prepared for board review
- Board packets with financials, manager reports and items for decision
- Annual meeting coordination, including notices, ballots and elections
- Meeting minutes
Support between meetings
- Clear manager reports so the board knows what's done and what's next
- Help with policies required by Colorado law, such as collection and enforcement policies, with the association's attorney involved where appropriate
- Onboarding help for new board members
- Owner communication about board decisions
Areas we serve
From our Aurora office we work with associations across the Denver metro area. Each city has its own mix of communities, rules and concerns:
- Aurora HOA management : our home base
- Denver HOA management : condos, townhomes and urban communities
- Centennial HOA management : established neighborhoods
- Englewood HOA management : smaller and older associations
- Parker HOA management : newer and growing communities
- Lakewood HOA management : communities on the west side of the metro
- Greenwood Village HOA management
- Littleton HOA management
- Highlands Ranch HOA management
- Castle Rock HOA management
- Lone Tree HOA management
- Commerce City HOA management
- Brighton HOA management
Ready to see what Accord can do for your community?
Tell us about your association and we'll prepare a proposal with clear pricing. No hidden fees, and you can cancel any time for any reason.
Or call 720-230-7303.